From several decades in all the industry verticals project management is the indispensable part. Every project manager take the support of industry based project management templates to deliver the project timely with meeting all the requirements. Along with the productive tool, project manager traits is also important to collaborate the team to achieve the common goal.
RACI Chart is a type of tool in six sigma. Six sigma methodologies encourage organization to bring project team members to participate in developing the overall project after providing training. As all the project members are aware of six sigma methodology, it is easy to locate the exact problem with the solution to execute the project successfully. This increase the company’s productivity and meeting the objective of clients within a predefined period.
In project management, conflict arises due to allocation of tasks and responsibility. This unexpectedly delay the project. To clear the task allocation and its responsibility RACI Chart is used.
RACI Chart is also known as RACI matrix or ARCI matrix, a tool for decision making and defining the roles. It is a simple matrix to relate the job and resource person/functional role. The right letter (R, A, C, I) is entered at the intersection cell. The letter is assigned is such a way that overall project progress will improve from the initial starting phase of the project to the completion of the project by keeping the resource person strength and capability.
Responsible – Main resource person that will perform the allocated task.
Accountable – The person responsible for verifying the completion of allocated tasks and its result.
Consulted – Authenticate person helps in completing the task and decision making during the process.
Informed – Person informed about the project progress.
Depending the size and members of the project, a matrix of RACI chart can vary.
Advantage of RACI Chart
- Clear allocation of the roles within an organization
- Identifying the gaps in project progress
- Resolving the conflicts as soon as arises
- To measure the individual contribution to the project
- To quantify the workload on the individual person
To avoid the conflict and to increase the performance of the project progress RACI chart is very helpful. Many organizations have set up it as a culture from ground level. Using the RACI chart project templates startups and small businesses can take the more advantage in the overall performance of the project.
Every project is passes through the main 4 phases – Initiation, Planning, Execution and Closure. If project manager initiated effectively with focusing on the major goals and deliverable, project manager would get all the good news without frightening and unexpected outcomes. But, big question is that where to get start to hear all the good news with pride? SWOT analysis is the major stage in the initiation of Project Management. Read on to know more about the responsibility of project managed and typical questions in SWOT analysis.
Every project is different but SWOT analysis in the only thing to deal with the uncertainties.
SWOT is acronym for Strength, Weakness, Opportunities and Threats. SWOT analysis in project management is very simple and straight forward. Common questions are listed out and very relevant answers with required suggestions are collected. After collecting these, analysis takes place to help in reducing the future risk when the unexpected situation arises. SWOT analysis is not a pure way to control the whole project but, also used to spotlight the weak area and strong area which will yield a good return.
SWOT analysis is performed during the initial stage of project start-up phase. In the early initial stage project manager can improve the whole project with assigning and allocating the individual tasks with meeting the objectives. SWOT analysis can also be conducted between the middle of the project phase when it runs into the wrong direction with considering the budgets, needs and deliverables.
Presenting the SWOT Analysis
Before conducting the SWOT analysis, it is important to predefine the clear objectives. It is also important to convey all the stakeholders and key members of the project team regarding the agenda of SWOT analysis with vital questionnaire so that the discussions will not go off-topic. (For ready reference -check the following questionnaire).
Project manager can conduct a SWOT analysis during very early stage of project planning and during the middle of the project. During SWOT analysis session, Project manager should listen to everyone despite of their seniority. It is also the Project Manger’s responsibility to present his findings & suggestions for discussions. Project Manager make sure all the things clear-up to everyone in the session. Project manager can take the help of SWOT analysis template to record essential points before and during the discussion.
Ready Reference Questions for SWOT Analysis
- Does our organization have the required expertise?
- Is budget allocated to the project and is it sufficient to complete all the tasks?
- What are the ultimate advantages of completing the project?
- What kind of technology required implementing the project?
- How experienced are the team members?
- Does organization have the resources to arrange contingency funding?
- What are the downsides of the project?
- Is the schedule realistic and achievable?
- If team does not have a required expertise, then what expertise to outsourced?
- What are the new trends in technologies?
- Will project cover the weakness of competitor?
- Will project useful in wide area of businesses?
- Will project meet the local and global standards?
- How is the impact of competition in the marketplace?
- Are team members difficult to replace?
- Has the new technology been tested?
- Could external conditions affect the project?
Above list of questions are for ready reference will provide a good start. According to the project type the list of questions can go longer to get important data to analysis which helps you in optimizing the work productivity, planning, decision making and implementing the activities to gain a competitive advantage.
How did you take competitive advantage during the project management and do you have questions other than above list? Share your experience by commenting below. Enjoy your positive deliverable.
Project Management Templates are evolving daily. Many changes takes place frequently. Every project managers has to cope this change and strive for delivering the project effectively and efficiently. The unique reasons behind the dramatic changes in Project Management is –
Every organization encourage to all the members in managing the project effectively from all the corner of te project. All the corners are not only restrict to the project risk management, meeting minutes and project team evaluation. Without set of common objective, every member – project managers, internal & external stakeholders, PMO to work together effectively.
With keeping in mind this goal, I have created a ‘Top 10 Rules of Project Management’
- Professional & Business Value: The goal of all project work is to gain trust of all with Professional & Business Value.
- Decision Power: Allow project staff to make decisions about methodology and balance between schedule, resources and budget when mandatory.
- Organisation Perspective: Consider the impact of project decisions on organisation valuealong with project.
- Responsibility & Shared Accountability: Create loyalty to a shared vision of project outcomes for individual as well as whole staff.
- Stakeholder Cooperation: Organise personal connections with internal and external stakeholders.
- Proactivity: Take a self initiative approach to locate problems and solution for it during project management.
- Risk Management: Convey tradeoffs between project and portfolio risks.
- Time Management: Motivate project managers to value time—when making project execution decisions, conducting meetings and change request.
- Productivity Value: Keep toe on productivity value from all corner of the projects.
- Reutilize: When possible, utilize existing system, tools and templates before purchasing new ones.
Above top 10 rules are necessary to communicate and understood to every member from top to bottom. Also make sure new PM must aware of new principle of project management tools and system design.
The management of a project is an organized and planned work in order to accomplish the particular goal of the company like building construction or introducing a new personal computer of your brand. The project strategy must be created that includes confirming and defining the project aims and goals. Next is to identify the tasks and the easiest ways to attain that task. Understand the sources required and figure out the budgets necessary for the components of project management. There are three main levels or phases while planning. They are planning the project, implementing the project and evaluation of the project.
In order to successfully complete the project in an effective way you must organize and manage the resources available to meet the objectives of the project. In the management the project templates, it plays a major role in saving your time and effort to produce an effective project. By making use of the project templates in the project will aid you in saving effort and time, cost of financial savings will increase, project dangers will be decreased, the quality of delivery will be increased, monitoring will be efficient, provider management would be much better, employers higher carrying out and project success will be higher.
Many experts in the key firms and organizations use the project templates for creating the highest quality paperwork of their projects. The professional documents are produced by the templates. Some of the project templates which are commonly liked are feasibility examine, job description, company instances phase evaluation type and project constitution. By creating the simple templates helps you create vital items rather than wasting time in creating the innovative project items. If the paperwork of project management is great then it naturally enhances the profit delivery of the company.
Since implementing your ideas you planning must be fantastic and easy to understand the concept. The project templates prepared must be professional which gives the information about the company’s services and products. By using these templates one can easily accelerate their project management. While creating the templates you can take the help of skilled or professional experts.
In the early history, The Great Pyramid of Giza by Egyptians and The Great Wall of China by the first emperor of China had utilized the people using some sort of thoughts and techniques make these Wonders for the world. These wonders are the projects for them. To manage the projects effectively and efficiently, many new changes and developments took place and still is going on. Click on the infographics to read it.
Every project manager requires PMP Certification. Many companies demand the PMP certification and it is the most preferred skill in their job postings.
After PMP certification, project manager can deal with any kind of project with the help project management tools and templates. Check the more reference links –
> Project Management Life Cycle and Templates Benefits
>Project Management Professionals